Booking Arrangements of Extension Activities Rooms at Branch Libraries

1. Extension Activities Rooms are available for the holding of cultural activities for the general public only.
2. Extension Activities Rooms are available for hire during library opening hours only.
3. The applicant shall hire an Extension Activities Room for a minimum of two consecutive hours for each booking.
4. A duly completed application form shall be returned to the library where the Extension Activities Room to be booked is located.
5. Applications may be rejected by the Librarian if incomplete or incorrect information is given. The applicant shall provide documentary proof such as certificate of registration or incorporation, business registration certificate, constitutions or articles of association whichever applicable for inspection.
6. Applications can be made as early as three months prior to the date of the event and in any case not later than eight weeks in advance. Upon receipt of relevant documents, the Librarian will notify the applicant of the application result within six to seven weeks.
7. Subject to acceptance of the booking by the Librarian, the applicant shall pay the hire charges in full at least seven working days prior to the date of the event, and submit copies of relevant licences and permits for library's record.
8. The applicant shall be responsible for ensuring that all persons using the room observe and comply with the Terms and Conditions of Hire of the Hong Kong Public Libraries (HKPL) Extension Activities Rooms.
9. Application forms are available at the public libraries listed in the table below.
10. The HKPL reserves the right to make the final decision on all applications.